Top 5 Project Management Tools Analyzed
There is no shortage of project management tools on the market today. Every individual has their own processes, tactics to track time spent, styles of collaboration, and methods to ensure that deadlines are met. This makes the abundance of tools very helpful, so long as you determine which ones are right for you.
Considering that everyone has different needs when it comes to project management tools, we want to explore the pros and cons of our top 5 tools. By dissecting the features and workflow of each platform you will get a better sense of which will be the best fit for you and your organization.
Asana is a collaboration tool that simplifies the management of projects without the use of email. This is achieved through the implementation of workspaces and task generators, which are updated in real time for team members.
- Reduces email usage and messages required to communicate project details.
- Workspaces are very customizable, which caters the organization of tasks to your particular needs.
- Provides a syncable calendar so that tasks don’t fall through the cracks
- Easily creates recurring tasks for anything that needs to be completed multiple times.
- Delays in the user interface. When tasks and documents accumulate, the UI tends to slow down.
- It is not possible to assign several people to the same task, which is a big downside for teams working on multi-person projects.
- In order to track hours and improve productivity you need to incorporate a third-party plug in, as Asana does not offer the ability to track time.
Wrike differs from many other project management tools, as it takes advantage of email where other tools try to avoid it. The functionality revolves around tasks that allow for collaboration and file sharing, essentially making each task its own project.
- Utilizing desktop notifications, Wrike notifies users when changes, updates, or additions are made to a task. This allows for all users within a task to stay up to date with projects as they advance.
- Email integration allows users to tag or notify each other about any given task, which can benefit collaborative processes.
- Users can ascribe any one task to multiple projects without worrying about duplication.
- Gantt charts are built into the software, which is uncommon for tools of this kind (which mostly require third-party integration).
- Tasks tend to become overburdoned by comments and files, as there is no effective way to break them up.
- With such a detailed program, processes can quickly become cluttered and difficult to navigate if you’re not familiar enough with the tool.
Monday is designed to manage work in a transparent fashion, and is very visually oriented. The platform makes it simple to note progress and next steps needed on any given project with a quick scan of the screen. It offers a great overview for all team members when looking at projects that are being collaborated on.
- The overview feature is very comprehensive, so that you can easily gauge the progress of what is being worked on, what has been worked on, and what’s up next.
- Very good value and price point compared to its competitors.
- Easy to navigate and learn, as the processes are fairly streamlined and intuitive on both desktops and mobile devices.
- Organization and productivity are at the forefront, as the tool alllows for flexibility in levels of complexitiy when sharing notes, emails, and files.
- Timeline visualization could use some improvements, as this aspect of the tool is not so clear.
- The private board feature comes at a higher price point, which isn’t ideal for organizations working within a budget.
- The UI could be considered a little noisy, as when comments pile up assignments appear a bit too cluttered.
Small projects are Basecamp’s bread and butter, and the tool helps manage them with elegant simplicity. The platform offers a chat room, message board, calendar/scheduling system, and file library. This tool really comes in handy for remote team members, as it does a great job of improving communciation efficiency.
- The Basecamp interface has become known for its simplicity.
- The setup process is very streamlined, and Basecamp does an excellent job of providing support along the way
- The Automatic check-ins feature ensures that every project is being tracked, so that you know exactly who is working on what project, and when that work is taking place.
- There is no internal time tracking mechanism, so all tracking and reporting needs to be compiled through a third-party application.
- There is no tag feature within Basecamp, which makes organization a bit more difficult than some of the competing platforms.
- Despite the simplicity of this tool, it tends to get cluttered. This makes the process of searching for documents and attachments a little bit tricky at times.
- Too simple? The simplicity of Basecamp can come at a cost, as some desired features are left out of the tool.
Mavenlink is fairly hefty, as it allows for the management of collaboration, finance, resource planning, and project management tools. The collaboration feature offers a centralized location for all management and conversations, while also offering automated insights, benefits management, advanced search techniques, and professional service automation.
- This mobile friendly platform is easy to use, and integrates smoothly with google applications.
- Remote employees are kept in the loop on all projects without hassle.
- The management of milestones is helpful, as is the resource management and the Mavenlink’s ability to integrate with invoicing planning applications.
- Mavenlink really shines when it comes to data and business intelligence. Everything is tracked very well, and thorough details and gantt charts can be generated.
- The gantt chart feature has some bugs, and doesn’t offer an “undo” option.
- No internal instant messaging feature, which many of its competitors offer.
- Smart phone access is not available, as Mavenlink isn’t available on popular mobile app stores.
While this is not an exhaustive list, these are the best 5 options on the market, right now. If you need additional project management help feel free to check our our project management page or contact us if you have any questions!